Residence Life Staff Holds Refresher Course on Report Writing

The Residence Life unit of Student Affairs organized a report-writing workshop for all staff members on Friday, October 6.

 

More than 30 people attended, including resident assistants, resident directors, and hall council members.

The facilitator was Assistant Professor of English & Literature in the Department of English Language & Literature, Dr. Agatha Ukata.

The course covered types of reports, scope, features, and purpose, as well as steps to writing a good report, among other elements.

“You have to be focused to know the specific things that should go into the report,” said Dr. Ukata, as she explained the scope of a report.

She said it is important to follow a structured outline as it helps to know what to emphasize in the report.

Before sitting down to draft a report, Dr. Ukata said, knowing the audience is a very critical element to consider.  “If your supervisor asks you to write a report, you have to take her needs into consideration.”

An advocate of the concise-and-simple approach to report presentation, Dr. Ukata stressed the need to write in a plain language devoid of jargon.  “Often, when a good writer writes, you don’t need someone else to interpret the information that is presented. So you must write in ways that your audience will understand you.”

The facilitator also stressed the need for ensuring that data is accurate. “Do not cook up data. Spend time on planning and as in all writing assignments, it's crucial to analyze the task carefully and use questions as your guide:  Who is the report for? Why do they want it? What do they need to know?

On the steps to writing a report, Fact Gathering, Observing, and Investigating are among the many points she listed.

Hall Coordinator for Residence Life, Ms. Rabi Abubakar, who supervises the staff training, said the exercise would enhance participants’ skill in producing a detailed accurate written report.

Another hall coordinator, Adamu Umar, recognized the residence halls as a living-learning opportunity.  He said it is another leadership building opportunity for students who are also staff members of Residence Life, adding that it is a testament to the fact that students spend time learning even outside their classroom.

 

By Omorogbe Omorogiuwa

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