Title: Grants Administrator
Opening Date: January 23, 2025
Closing Date: Open until the position is filled
SUMMARY OF POSITION
The Grants Administrator shall provide administrative and technical guidance and support to diversified donor funding for research and specially sponsored institutional projects. The Administrator will render timely and effective implementation of research and interpret relevant regulations, guidelines, and standards; and oversee the processing of grants. He/she shall advise and assist in the design, development, and oversight of the American University of Nigeria grants management policies, procedures, and practices; as well as financial management training and support for department personnel/financial analysts. The duties shall include but are not limited to the writing of grants applications, research grants opportunities and other general grant administration functions such as billings, budget amendment, program evaluation as well as teaching responsibilities. The position is the chief operating officer for the Atiku Institute for Development which is a division of the American University of Nigeria.
Detailed Listing of Responsibilities:
Reporting directly to the President, the Grants Administrator will be responsible for conducting the full range of activities required to prepare, submit, and manage grant proposals for the University.
Creates and maintains appropriate spreadsheets and documentation to support grant expenses with the relevant departments of the University.
- Comply with all grant reporting standards as required by corporate donors.
- Monitor financial management of grant funds to ensure consistency with the agreed technical plan and actual implementation and monitor the projected expenditures against actual incurrences.
- Monitor technical implementation of grants to ensure timely progress and according to the submitted technical reports, proposed strategy, and work plans.
- Provide stewardship to current donors, including work communication and progress reports by providing regular written updates (newsletters, electronic media reports etc.) to corporate and foundation donors. Maintain current records in database and in paper files, including grant tracking and reporting.
- Guides and facilitates faculty and staff in the development and preparation of research proposals, contracts, sub-contracts, and agreements, to include budgets, documentation, and interpretation of funding requirements.
- Analyzes and evaluates grant budgets for correct calculation of expenditure, fringe benefits, indirect costs, materials, and equipment. Serves as a central negotiator and liaison between the University, funding agencies, and contract entities; researches, drafts, and approves formal responses to requests for proposals, quotation, and agreements. Analyzes and evaluates awarded proposals, for compliance with funding agency and university requirements; prepares required acceptance documentation, and obtains official university signatures; recommends approval or rejection of deviations from grant specifications.
- Assists in the formulation of processes and procedures for negotiation of grant pre-awards and post-awards to meet university requirements; researches appropriate international, national, state, and local requirements to facilitate compliance by all parties; assists in arbitration and resolution of conflicting interests, as necessary. To make sure the operations integrate with the overall AUN policies and procedures and where is possible, follow the exact process as any other department of the university does.
- Other duties as assigned by the President including the possibility of teaching.
Requirements for the position:
- A Master's degree in an academic discipline currently at AUN.
- Previous supervisory, university experience in working with higher education executives at an academic institution. The candidate must have experience with writing and receiving grants for at least five years.
- Must be able to competently interact with a culturally and ethnically diverse population of students, faculty, and staff.
- Capacity to receive and service the needs of internal customers is a must. Demonstrate administrative leadership and management within a complex organization.
- Excellent analytical and problem-solving skills, including the ability to lead multiple collaborations to develop and implement solutions on a wide range of complex organizational issues.
- Exceptional interpersonal, cultural competency, and conflict resolution skills, including tact, diplomacy, and flexibility to work cooperatively as a leader or member of a team to achieve collective goals, and with persons at all levels within and outside of the organization.
- Demonstrated ability to perform accurately, efficiently, and flexibly in a fast-paced and high-pressure environment with constantly shifting priorities
Other requirements, and abilities for the position:
- Ability to effectively collaborate with leadership and teams
- Proven ability to be effective in an interdisciplinary team environment. Exceptionally strong writing and verbal skills.
- Highly effective interpersonal and communication skills and demonstrated expertise in working with faculty, staff, and students with diverse backgrounds and cultures.
- Integrity of the highest degree and be open to internal and external audits regularly.
- Keep information confidential.
Description of Benefits:
Salary and benefits are commensurate with experience and job classification as approved by the University.
How to Apply
Suitably qualified candidates should submit their resumes, cover letters, and contact information of three references to
AUN is an equal opportunity employer and strives to provide a culturally diverse workforce; we do not discriminate in employment based on race creed, color, nationality, origin, age, sex, religion, and marital status. For information on AUN, visit our Web site at www.aun.edu.ng